Basic Etiquette for effective Videoconferencing
This is a communications medium so all elements should work together to set the stage for perfect comprehension and collaboration among videoconferencing participants. STARTING · Be on time, and insist that all participants do the same.
· Indicate that the videoconference is beginning, by waving and saying hello.
· Make sure each site has a person in charge of operating the camera.
· Have all participants introduce themselves. SPEAKING · Maintain natural and direct eye contact.
· Take turns speaking,do not interrupt.
· Use a normal voice but speak slowly use complete sentences.
· Lean toward the camera slightly and minimize body movements. CLOTHING · Neutral and muted colors, (medium blues or pastels) help camera focus.
· Simple tailored clothing in solid dark blue or gray, paired with a pale blue shirt or simple blouse.
· Avoid bold, complex or busy patterns like small checks or narrow stripes in clothing, scarves, or neckties.
· Bulky or baggy clothing can make you look heavier. AUDIO · Use the microphone mute when coughing, or making side comments.
· Keep microphone free of papers,do not make unnecessary noises.
· Do not blow on microphones to test them, just speak normally and ask your listeners if they can hear you. GRAPHICS · Graphics may be transmitted from a PC, as in the case of a PowerPoint presentation, or through a separate document camera.
· Dual Video capability technology permits simultaneous transmission of the speaker and the graphics presentation.
· Visual aids should add meaning to the message without distracting from what the speaker is saying.
· Keep it simple, use large fonts, do not put more than 6 lines of text on any slide.
· Use soft colors, pastels are best and avoid red. |