Basic Etiquette for effective Video conferencing
This is a communications medium so all elements should work together to set the stage for perfect comprehension and collaboration among videoconferencing participants.
- Be on time, and insist that all participants do the same.
- Indicate that the videoconference is beginning, by waving and saying hello.
- Make sure each site has a person in charge of operating the camera.
- Have all participants introduce themselves.
- Maintain natural and direct eye contact.
- Take turns speaking,do not interrupt.
- Use a normal voice but speak slowly use complete sentences.
- Lean toward the camera slightly and minimize body movements.
- Neutral and muted colors, (medium blues or pastels) help camera focus.
- Simple tailored clothing in solid dark blue or gray, paired with a pale blue shirt or simple blouse.
- Avoid bold, complex or busy patterns like small checks or narrow stripes in clothing, scarves, or neckties.
- Bulky or baggy clothing can make you look heavier.
- Use the microphone mute when coughing, or making side comments.
- Keep microphone free of papers,do not make unnecessary noises.
- Do not blow on microphones to test them, just speak normally and ask your listeners if they can hear you.
- Graphics may be transmitted from a PC, as in the case of a PowerPoint presentation, or through a separate document camera.
- Dual Video capability technology permits simultaneous transmission of the speaker and the graphics presentation.
- Visual aids should add meaning to the message without distracting from what the speaker is saying.
- Keep it simple, use large fonts, do not put more than 6 lines of text on any slide.
- Use soft colors, pastels are best and avoid red.